Adult Sports Drop-in Process
• Registered participants have exactly 10 minutes after the program start time to check in with the Gym Supervisor, or risk forfeiting their spot on the roster for that day
• 10 minutes before the program start time, the front desk puts out slips of paper for prospective drop-ins to write their names on
• Prospective drop-ins put their slips into a “hat”
• At the program start time, the names are written in order of when they are drawn
-- Names on this list can be added to the day’s roster for empty slots – if a registered participant checks in within the allotted time, the lowest person on the waitlist who is on the roster gets removed)
• Any drop-in who comes after the draw will be written on the list in the order they check in
• If a registered participant checks in 10 minutes after the start time of the program, they will be put on the same waiting list as drop-ins, in the order that they check in; they do not have to pay a drop-in fee if there is space for them to participate
• 10 minutes after the program start time, drop-in participants who fill vacant spots on the roster for that day are guaranteed their spot, and pay the drop-in fee
Example:
• Basketball starts at 6pm
• Names can be written on slips to be put in a hat at 550pm
• Names are drawn at 6pm (drop-in names added to the roster to fill unclaimed spots)
• At 6:10pm, empty spots are filled and guaranteed for drop-in participants
Please note the following
• Prospective drop-in participants must be present to put their name in the hat
• Prospective drop-ins can only put their own name into the “hat”
• Registered participants must be here in person to check in; they have 10 minutes after the start time of the program to check in or risk forfeiting their spot on the roster for that day
• Registered participants can only check in themselves; they cannot
-- Check in other registered participants
-- Write names on slips to be put into the “hat”